Contract Management
Contract labourers are employees who are recruited for specific project
in companies, either by or through an intermediary (Contractor). They do not fall under the same category as
a company employee, although employing them might seem the same they differ vastly.
They often only work for a short period of time, they are hired for a certain project and once it is
completed they leave the company.
When a company has to hire contract laborers in addition to their existing employees, the process of
'on-boarding' and 'off-boarding' can be When a company has to hire contract laborers in addition to their
existing employees, the process of 'on-boarding' and 'off-boarding' can be complicated and rather time
consuming. A manual process of handling and processing documents for these employees is almost impossible;
the easiest and best way to manage contract labourers is out in place a contract laborers management
system.
An entirely new system needs to be put in place to manage their 'on-boarding' and 'off-boarding' processes,
a key aspect of this system is the effective and efficient use of time.
The Contract Labour Management Software
has a number of features which
reduces tedious paperwork, making the entire process streamlined and more efficient.
The entire process
is divided into a number of segments which are managed by the software.
Contractor
On-boarding (with or without approval workflow)
This
is a step in the Contractor Management Software; the system captures the details of the main contractor and
contract workers with/without an approval workflow. It has an option of submitting a Gate Pass along with
other documents like ID Proof, PF, Insurance, ESI, etc. A Unique Serial number is then created for each
laborer. Additionally the system also captures fingerprints and runs verification check for blacklisted
labourers.
- Register-wise dynamic screen.
- Option to capture the basic details of the contractor
such as Name, telephone number, email address, etc.
- User can also capture the Bank details, GST and
Service Tax number, ESIC number, WCP number, etc.
- User can configure Approval Workflow for contractor
on-boarding.
Contract
Labour On-boarding
This involves
the processing of contract laborer information such as photos to address, a manual process would be very
time consuming and unmanageable on a large scale. The contract management system makes this process simple
and easy to access whenever they are needed. The system has an additional bulk upload feature which allows
adding multiple entries in one go.
- Register-wise dynamic screen
- User can view, edit and delete the contract labours from the system
- Capture the basic details of the contract labour like First Name, Last Name, Token or Pass
Number, etc.
Safety and
Security
Safety and
security are key aspects in the functioning of any company, especially while handling a number of
employees on a contract basis; these employees have to be properly vetted, if they pose a possible
security risk these employees are blacklisted, with the contract management software this can be done with
a click of a button.
- Mark a Contract labour or Contractor as black listed with the reason for blacklisting.
- Auto system alert on blacklisted contractor or contract labour on-boarding.
- Approval Workflow can be configured for blacklisting the contractor or contract labour.